General Administration Procedure

From 7th Cavalry Regiment Wiki

SOP: 7CAV-R-013, General Administration Procedure

Version: 2.1
Effective: 25 April 2011
Approved by: GEN Plumbly

THIS DOCUMENT MAY NOT BE EDITED WITHOUT COMMAND STAFF APPROVAL.

Purpose

The purpose of this Standard Operating Procedure (SOP) is to provide the procedure and requirements for performing various administrative personnel transactions.

Scope

Forum Administration ("Backside")
Processing New Enlistees
Processing Troop Promotions
Processing Troop Transfers
Processing ELOA
Processing Troop Discharges

Role & Responsibilities

Regimental Command Staff (HQ Staff)

Ensure that all qualified members receive training on and follow this procedure.
Perform all of the administrative functions covered in this procedure as needed.

Battalion Commanders and Executive Officers

Receive training on this procedure.
Perform the following:
- Processing New Enlistees
- Processing Promotions
- Processing Unit Transfers (within their Battalion)
- Processing ELOA
- Processing Discharges (Honorable Discharge, General Discharge)

Command & Battalion Sergeant Major

Receive training on this procedure.
- Perform the following:
- Processing General Discharge for AWOL troopers.

Recruit Training Command Officer in Charge (RTCOIC)

Receive training on this procedure.
- Perform the following:
- Processing Discharges (Entry Level Separation)

References and Important Concepts

Terms	Definition
Enlistee	Player who submits an application to enlist (or join) the 7th Cavalry Regiment.
Good Standing	Refers to a member’s service record who meets the following criteria: • No NCS in the last two (2) months. • No Article 15 in the last six (6) months. • No prosecution by trial under court-martial. • Not under any disciplinary limitation or probation at the time of evaluation.
Honorable Discharge	Granted to members with the rank of Sergeant and above, and a service record in good standing.
General Discharge	Granted to members with the rank of Sergeant and above and a service record not in good standing; or, is granted to members below the rank of Sergeant. • Members granted a General Discharge may or may not be illegible for reenlistment.
Entry Level Separation (ELS)	Granted to enlistees who fail to complete boot camp, or fail to adapt • Members granted ELS may or may not be illegible for reenlistment.
Dishonorable Discharge	A punitive discharge given by a court-martial or by the Command Staff. • Members granted a Dishonorable Discharge may not be illegible for reenlistment.

Forum Administration ("Backside")

Manage Members

Log into the forum Admin CP

Select the Members tab.

Search for member by Display Name and Contains. Type part of the member's name and press Update. Select member from the filtered results.

Edit Member Information as appropriate per procedure below.

Display Name

Member Display Name is ALWAYS in the following format:

=7Cav=Rank.Last Name.Initial of First Name (ex. "=7Cav=GEN.Plumbly.A")

Where Rank is a two or three letter abbreviation for the member's corresponding rank. See the tables below for the corresponding abbreviation.

7th Cavalry Grade	O-1	O-2	O-3	O-4	O-5	O-6	O-7	O-8	O-9	O-10
Insignia
Title	Second Lieutenant	First Lieutenant	Captain	Major	Lieutenant Colonel	Colonel	Brigadier General	Major General	Lieutenant General	General
Abbreviation	2LT	1LT	CPT	MAJ	LTC	COL	BG	MG	LTG	GEN

7th Cavalry grade	W-C	W-1	W-2	W-3	W-4	W-5
Insignia
Title	Warrant Officer Candidate	Warrant Officer 1	Chief Warrant Officer 2	Chief Warrant Officer 3	Chief Warrant Officer 4	Chief Warrant Officer 5
Abbreviation	WOC	WO1	CW2	CW3	CW4	CW5

7th Cavalry Grade	E-1	E-2	E-3	E-4		E-5	E-6	E-7	E-8		E-9
Insignia	No Insignia
Title	Grunt Recruit Trooper Soldier	Private	Private First Class	Specialist	Corporal	Sergeant	Staff Sergeant	Sergeant First Class	Master Sergeant	First Sergeant	Sergeant Major	Command Sergeant Major
Abbreviation	PV1	PV2	PFC	SPC	CPL	SGT	SSG	SFC	MSG	1SG	SGM	CSM

Member Titles Guidelines

Unit	Position	Member Title	Primary User Group
A/1/A/1-7	Non-Leadership	Aviation/Pilot	Assigned Unit*
B/1/A/1-7	Non-Leadership	Crew Chief	Assigned Unit*
1/C/1-7	Non-Leadership	Tanker	Assigned Unit*
All Others	Non-Leadership	Trooper	Assigned Unit*
All	Section Leaders	Section Leader Unit	Company/Battalion
All	Platoon Sergeant	Platoon Sergeant Unit	"NCO"
All	Company First Sergeant	Company 1SG Unit	"NCO"
All	Battalion Sergeant Major	Bn. SGM	"Essential Personnel"
All	Platoon Leader	Platoon Leader Unit	"Officers"
All	Company Officers	Company CO or XO Unit	"Essential Personnel"
All	Battalion Officers	Battalion CO or XO Unit	"Essential Personnel"
Secondary Billets	OIC, NCOIC or Staff	Appropriate title if it fits. Combat billet takes priority.	Appropriate Dept. group selected to Secondary Group.

*Unit - In the Section/Platoon/Company/Battalion-Regiment format (ex. A/1/A/1-7 for Alpha Section, 1st Platoon, Alpha Company, 1st Battalion, 7th Cavalry Regiment).

Other Status

Status	Member Title	Primary User Group
Extended Leave of Absense (ELOA)	ELOA DD-MMM-YY	"7th Cavalry Reservist"
Retired	Retired DD-MMM-YY	"Retired"
General Discharge or Entry Level Separation	Discharged DD-MMM-YY	"Discharged"
Dishonorable Discharged	Dishonorably Discharged DD-MMM-YY	"Banned"

DD-MMM-YY - All dates with format DD-MMM-YY should look like this "01-JAN-11".

Processing New Enlistees

Application Verification

Verify enlistee has chosen an appropriate name.
Verify enlistee has checked ONLY ONE area of operation
Verify enlistee is of minimum age (16)
Verify enlistee has an xFire account
Verify enlistee has read the Rules, Requirements and General Orders
Verify enlistee is not currently in a clan
Ensure application is complete and appropriately completed.

Reply to the enlistment thread as follows:

Please change your dogtags to =7Cav=Rank.Last Name.Initial of First Name

A drill instructor will contact you shortly!

Welcome to the brotherhood of the yellow and black!

Battle tested and forged in the fires of hell itself!

**NOTE**

S1 and RTC

“Last Name, First Name”

Update "backside" of the forum

Update Display Name with the appropriate Tags and recruit Rank per step 5.1 above..
Update Member Title to “Trooper”.
Update Primary User Group to "New Recruit".

Processing Promotions

Announce promotion on the “7th Cavalry Troop Promotions” forum.
Update 7th Cavalry Active Duty Roster.
Update “backside” of the forum.
- Update Display Name to reflect new Rank per step 5.1 above..
- Update Member Title and Primary User Group per step 5.1 above.

NOTE: Ensure appropriate Primary User Group unit is selected, verity section, platoon, company and battalion. Units are very similar and can be easily confused.

Processing Unit Transfers

Requirements: Intra-Battalion transferred are handled at the Battalion Level. Inter-Battalion

transfers are handled via the PAF process.

Announce transfer in the “7th Cavalry Troop Transfers” forum.
Update 7th Cavalry Active Duty Roster.
Update “backside” of the forum.
- Update Display Name to reflect new Rank per step 5.1 above.
- Update Member Title and Primary User Group per step 5.1 above.

NOTE: Ensure appropriate Primary User Group unit is selected, verity section, platoon, company and battalion. Units are very similar and can be easily confused.

Processing ELOA

NOTE: ELOA will only be granted to members of the rank of PFC. and above. The only exceptions are Privates whose reason for the request include, military leave, civil servant training, etc.

Post the ELOA on the “Personal Action Form” forum.
- Post shall contain the following information:
  - Member Name.
  - ELOA effective date.
  - Expected Date of Return (max = 45 days).
  - Current unit assignment (include platoon, company and battalion).
Update 7th Cavalry Active Duty Roster.
Update “backside” of the forum.
- Update Member Title to “ELOA DD-MMM-YY”, where DD-MMM-YY is the ELOA start date.
- Update Primary User Group to “7th Cavalry Reservist”

Processing Discharges

Honorable Discharge

Qualification: granted to members with the rank of Sergeant and above, that are in good standing.
Post discharge on the “Discharged from 7th Cavalry Regiment” forum (Posts in the

“Wall of Honor” is by General Staff only).

Update 7th Cavalry Active Duty Roster (Note: Leave the MOS designator on the roster, update by deleting member name only.)
Update “backside” of the forum.
- Update Display Name by replacing the member’s Rank to “RET.”
- Update Member Title to “Retired DD-MMM-YY”, where DD-MMM-YY is the Retirement date.
- Update Primary User Group to “Retired”

General Discharge/Entry Level Separation

Qualification: granted to members below the rank of Sergeant, and in good standing.
Post discharge on the “Discharged from 7th Cavalry Regiment” forum.
Update 7th Cavalry Active Duty Roster (Note: Leave the MOS designator on the roster, update by deleting member name only).
Update “backside” of the forum.
- Update Display Name by replacing the Tags and Rank with “DISCH.”
- Update Member Title to “Discharged DD-MMM-YY”, where DD-MMMYY is the Discharge date.
- Update Primary User Group to “Discharged”
- Remove all Secondary User Group.

Dishonorable Discharge

Qualification: requires Command Staff approval.
Post discharge on the “Discharged from 7th Cavalry Regiment” forum.
Update 7th Cavalry Active Duty Roster (Note: Leave the MOS designator on the roster, update by deleting member name only).
Update “backside” of the forum.
- Update Display Name by replacing the Tags and Rank with “DD.”
- Update Member Title to “Dishonorably Discharged DD-MMM-YY”, where DD-MMM-YY is the Discharge date.
- Update Primary User Group to “Banned”
- Remove all Secondary User Group.

References

SOP Forum Post

External Links

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